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Competition day checklist

Everything you need to prepare for competition day, from setup to teardown. Never forget a critical task again.

Live Control Panel

Compz's Live Control Panel is your command center on competition day. Use it to:

•Mark sections as "In Progress" - Parents see real-time updates
•Mark sections as "Complete" - Keeps everyone informed
•Make announcements - Visible to all parents instantly
•Record results and placements - Automatically published to parents

💡 Pro Tip: Parents can see exactly when their dancer is performing and don't need to wait at the venue all day!

Before the Competition (1 Week)

Publish your programme to all schools and parents
Send final schedule to adjudicator, photographer, and marker
Confirm venue booking and setup time
Prepare registration desk materials (name badges, programs)
Test your live control panel and ensure internet connectivity
Print report cards for adjudicators
Prepare awards and trophies

Setup (Morning of Competition)

Arrive early to set up registration desk
Test sound system and music playback
Set up adjudicator table with report cards and pens
Verify stage/performance area is clean and safe
Post directional signage (toilets, changing rooms, performance area)
Set up refreshment area if providing
Test internet connection for live updates

Registration & Check-In

Welcome schools and check them in
Distribute any printed programmes or schedules
Collect music from teachers (USB drives, CDs)
Answer last-minute questions
Direct dancers to changing areas
Remind parents about live updates on their phones

During the Competition

Use Live Control Panel to mark sections as "In Progress"
Parents see real-time updates on their devices
Mark sections as "Complete" when finished
Monitor schedule and adjust for delays if needed
Make announcements via the live system
Ensure adjudicator has time between sections
Keep breaks on schedule

Recording Results

Collect completed report cards from adjudicator
Enter placements into Compz system
Results automatically appear for parents
Verify all results are entered correctly
Prepare for awards ceremony
Announce winners and present trophies

Post-Competition

Thank all participants and schools
Ensure all results are published
Send thank you emails to adjudicator and helpers
Clean and vacate venue on time
Review feedback from schools and parents
Plan improvements for next year
Celebrate a successful event!

Handling Common Issues

Running Behind Schedule

If you're running late, use the live control panel to make an announcement. Parents appreciate knowing about delays.

💡 Consider shortening breaks or adjudicator time to catch up.

Missing Music

Always have a backup plan. Ask teachers to email music files in advance or bring multiple USB drives.

💡 Test all music before the section starts.

Dancer Withdrawals

If a dancer withdraws on the day, simply skip their slot. The live system will keep parents informed.

💡 No need to rebuild the entire programme.

Technical Issues

If internet goes down, Compz works offline. Changes sync when connection is restored.

💡 Always have a printed backup programme.

Ready to run a smooth competition?

Compz's live control panel keeps everyone informed and your competition running smoothly.

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